Senior Paralegal EMEA

Why Valvoline Global Operations?
 
At Valvoline Global Operations, we’re proud to be The Original Motor Oil, but we’ve never rested on being first. Founded in 1866, we introduced the world’s first branded motor oil, staking our claim as a pioneer in the automotive and industrial solutions industry. Today, as an affiliate of Aramco, one of the world’s largest integrated energy and chemicals companies, we are driven by innovation and committed to creating sustainable solutions for a better future.

With a global presence, we develop future-ready products and provide best-in-class services for our partners around the world. For us, originality isn’t just about where we began; it’s about where we’re headed and how we’ll lead the way. We are originality in motion.

Our corporate values—Care, Integrity, Passion, Unity, and Excellence—are at the heart of everything we do. These values define how we operate, how we treat one another, and how we engage with our partners, customers, and the communities we serve. At Valvoline Global, we are united in our commitment to:

•    Treating everyone with care.
•    Acting with unwavering integrity.
•    Striving for excellence in all endeavors.
•    Delivering on our commitments with passion.
•    Collaborating as one unified team.

When you join Valvoline Global, you’ll become part of a culture that celebrates creativity, innovation, and excellence. Together, we’re shaping the future of automotive and industrial solutions.

Job Purpose

Paralegal role is reporting to the ELC (subject to change as the case may be) with a responsibility to provide practical legal-related and administrative support to the ELC and the EMEA legal team across a broad range of corporate, commercial and governance activities.

How You Make an Impact (Job Accountabilities)

Corporate Governance and Entity Management: 20%

• Support the governance and administration of EMEA legal entities.
• Update and maintain files and databases of corporate, fiscal, and other business documentation related to EMEA legal entities.
• Draft and Coordinate board and shareholder resolutions, minutes, approvals and other corporate documentation.
• Support director and officer appointments, resignations and changes.
• Assist with Powers of Attorney, authorized signatory arrangements and related records.
• Coordinate statutory filings and corporate formalities with internal teams, company secretarial providers and external counsel.
• Maintain calendars and trackers for recurring corporate governance obligations.
• Support the ELC and the EMEA legal team with corporate reorganizations and other entity-related projects.

Standard Form Agreements (NDAs, Distribution Agreements, Supply Agreements, Procurement Agreements, etc.): 30%

• Manage Standard Form Agreements using approved company templates and playbooks.
• As instructed by ELC and legal team, review proposed changes to Standard Form Agreements against established Legal guidelines and escalate material or non-standard provisions to ELC.
• Assist in the signature or e-signature/execution of all agreements or legal documents from the appropriate authorized signatories.
• Support preparation of Standard Form agreements, amendments, termination notices and other routine legal documentation where appropriate.
• Update and maintain a contractual database for the EMEA region, liaising with business and key stakeholders to ensure that such database is accurate and up to date and propose corrective actions if needed in coordination with the legal team members.
• Assist EMEA Legal Team with contract administration and document management on Ironclad (Contract Lifecycle Management).

General Legal Support: 40%

• Provide paralegal support to EMEA counsels on commercial, corporate and other legal matters.
• Conduct basic legal and factual research under counsel supervision.
• Prepare first drafts of routine documents using approved templates.
• Support document reviews and information-gathering exercises.
• Perform critical reviews and support the ELC to improve existing legal processes and systems to ensure the legal department is responding efficiency to business needs. Continuously assesses company operations to determine any legal risks.
• Liaise with Sales, Finance, HR, Compliance and other business functions on routine Legal matters.
• Identify matters requiring legal judgement and promptly escalate them to the appropriate lawyer.
• Assist in obtaining internal and regulatory approvals, submissions, etc., in accordance with legal regulations and company policies for EMEA.

Compliance & Trade Compliance: 5%

• Maintain and monitor 3rd party Due Diligences (Ethixbase 360) for EMEA by working closely with the global compliance team. Supporting trade compliance with customs related matters.
• Draft any compliance statements upon request of ELC
• Assist the ELC and any other EMEA legal team members in maintain an effective compliance program including anti-corruption, bribery, trade compliance, conflict of interest, harassment etc.

Other Responsibilities: 5%

• Processing outside counsel invoices according to the Company processes and tools, after seeking approval from ELC.
• Checking and approving SAP requests for new sold to or ship to customers or new ship to locations from existing customers (mainly distributors and resellers).
• Monitor any legislation and regulatory changes especially at the EU level, alert the EMEA legal team and propose appropriate actions.
• Gather information and analyze laws, statutes, decisions, legal texts, codes, and other documentation, make heads up, summary and presentation of such information as the case may be.
• Performing all other duties assigned by ELC to support the EMEA legal team.

What You Bring to the Role (Job Qualifications / Education / Skills / Requirements / Capabilities)

• Law degree/Bachelor’s degree (LLB) or equivalent – desirable but not essential  
• Experience in corporate secretary for entities in various jurisdictions - required
• Legal ops experience would be preferred
• Experience  of working with corporate legal department and/or in house attorneys
• Previous successful experience as paralegal or legal assistant.
• Proven track record of working in positions where accuracy, structured and documented working, and prioritizing has been key.

Competencies Desired

• Excellent command over all aspects of Legal and Company Secretary matters
• Well acquainted with applicable laws, guidelines, regulations
• Excellent communication, both written and oral, drafting and negotiation skills.
• Drive for Results: Create high performance work systems, processes built on best practice to deliver business goals
• Timely Decision making
• Fluent in English and knowledge of another European language (Dutch) is an advantage.
• Ability to establish and maintain harmonious working relationships with team members, staff and external stakeholders, and to work effectively in a professional team environment. Confidence in dealing with people, be able to build productive working relationships at all levels within organizations both internally and externally.
• Reporting Skills, Research Skills, Legal Administration Skills, Stakeholder Relationships, Planning, Prioritization, Attention to Detail, Confidentiality, Reliability, Interpersonal and Communication Skills, highly organized and detail-oriented, Ability to take direction and work independently
• Knowledge of MS Office.
• Strong organizational and planning skills in a fast-paced environment, able to set priorities and meet deadlines.
• Ability to cope with confidential, complex matters.
• Hands on, proactive and problem-solving mentality, able to work on different projects in parallel.
• Show initiative and committed to continuous professional development.
• An effective team player but comfortable to work individually
• Solutions and customer oriented
• Creativity, lateral thinking
• Integrity and Passion
• Culturally adapt and conscious

Working Conditions / Physical Requirements / Travel Requirements

• Hybrid in office 4 days a week
• Travel Requirements: sometimes.

Valvoline Global is an equal opportunity employer. We are dedicated to fostering an environment where every individual feels valued, respected, and empowered to contribute their unique perspectives and skills. We strictly prohibit discrimination and harassment of any kind, regardless of race, color, religion, age, sex, national origin, disability, genetics, veteran status, sexual orientation, gender identity, or any other legally protected characteristic.

We are committed to ensuring accessibility throughout our recruitment process. If you require a reasonable accommodation to participate in any stage of the recruitment or selection process, please contact us at:.

•    Email: Valvolineglobalcareers@valvolineglobal.com

This contact information is solely for accommodation requests. For inquiries about application status, please use the appropriate channels listed in your application materials.

Are You Ready to Make an Impact?

At Valvoline Global, we’re looking for passionate and talented individuals to join our journey of innovation and excellence. Are you ready to shape the future with us? Apply today.

Requisition ID: 2645