Executive Assistant - to the CEO

Why Valvoline Global Operations?

Valvoline Global is a worldwide leader in automotive and industrial solutions, creating future-ready products and best-in-class services for partners around the globe. Established in 1866, we introduced the world’s first branded motor oil, claiming our position as The Original Motor Oil. As an affiliate of Aramco, one of the world's largest integrated energy and chemicals companies, we continue to invest strategically and expand globally, driving unparalleled product innovation and sustainable business solutions.

Our corporate values of care, integrity, passion, unified, and excellence shape everything we do. Living out our values is what makes our company, our employees, our partners, our customers, and the communities we serve great.

When you join Valvoline Global, you join a culture that is committed to: treating all people with care, operating with integrity, striving for excellence in everything we do, showing passion about delivering on our commitments, and being unified in all our enterprise endeavors.

Valvoline Global Operations Headquarters is located in Lexington, KY. We prefer local candidates willing to work an in-office work schedule (4 days per week). 

How You’ll Make An Impact

The Executive Assistant to the CEO will serve as a key point of contact for internal and external constituencies on matters pertaining to the office of the CEO. Completes a broad variety of administrative tasks that facilitate the executive’s ability to effectively lead the department, including coordinating complex scheduling across multiple time zones; assisting the manager on specific projects while maintaining a high level of confidentiality, preparing information for meetings with staff and outside parties; composing and preparing correspondence and presentations; maintaining contact lists and calendars; and making travel arrangements. Responsibilities can vary in complexity from routine to projects requiring significant levels of detail, analysis, and material development. The ability to travel in a small capacity may be required. 

In The Role, You Would Be Responsible For:

• Supporting the executive with calendar management, domestic and international travel arrangements, and itinerary creation.
• Submits and processes key invoices, while assisting the manager with department budgeting and financial forecasting efforts.
• Works closely with the manager of certain projects and meetings that need additional assistance.
• Performs office management duties such as space planning, onboarding/offboarding, and ordering supplies and equipment.

What You’ll Need

• Associate degree. Bachelor’s preferred.
• 5+ years of experience performing complex administrative and/or office work, including 1+ years supporting leadership positions. Could supplement this experience with project management and/or communications roles.
• Strong verbal and written communication skills.
• Ability to manage multiple and changing priorities simultaneously
• Competent with administrative processes.
• Attention to detail and high level of accuracy.
• Strong organizational skills
• Proficient in Microsoft Office products and software (most notably PowerPoint).
• Ability to prioritize and problem-solve.
• High level of confidentiality
• Availability to travel (up to 10%)

What Will Set You Apart

• Corporate background, experience with a global organization 

Benefits That Drive Themselves

• Health insurance plans (medical, dental, vision)
• HSA and flexible spending accounts
• 401(k)
• Incentive opportunity*
• Life insurance
• Short and long-term disability insurance
• Paid vacation and holidays*
• Employee Assistance Program
• Employee discounts
• Tuition reimbursement*
• Adoption assistance*

#LI-MW1

Valvoline Global provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Are you good at what you do? Join us.

The Company has put a process in place to make its recruitment process accessible to any and all users. Reasonable accommodations will be provided, upon request, to applicants with disabilities in order to facilitate equal opportunity throughout the recruitment and selection process. Please contact Human Resources at 1-800-Valvoline or email 1-800Valvoline@valvoline.com to make a request for reasonable accommodation during any aspect of the recruitment and selection process. The contact information is for accommodation requests only; do not use this contact information to inquire about the status of applications.

 Requisition ID: 866