Administrative and Quality Assurance Assistant

Why Valvoline Global Operations?
 
At Valvoline Global Operations, we’re proud to be The Original Motor Oil, but we’ve never rested on being first. Founded in 1866, we introduced the world’s first branded motor oil, staking our claim as a pioneer in the automotive and industrial solutions industry. Today, as an affiliate of Aramco, one of the world’s largest integrated energy and chemicals companies, we are driven by innovation and committed to creating sustainable solutions for a better future.

With a global presence, we develop future-ready products and provide best-in-class services for our partners around the world. For us, originality isn’t just about where we began; it’s about where we’re headed and how we’ll lead the way. We are originality in motion.

Our corporate values—Care, Integrity, Passion, Unity, and Excellence—are at the heart of everything we do. These values define how we operate, how we treat one another, and how we engage with our partners, customers, and the communities we serve. At Valvoline Global, we are united in our commitment to:

•    Treating everyone with care.
•    Acting with unwavering integrity.
•    Striving for excellence in all endeavors.
•    Delivering on our commitments with passion.
•    Collaborating as one unified team.

When you join Valvoline Global, you’ll become part of a culture that celebrates creativity, innovation, and excellence. Together, we’re shaping the future of automotive and industrial solutions.

Job Purpose

The Administrative and Quality Assurance Assistant will deliver comprehensive executive administrative support to the US-based Chief Audit Executive (CAE) while serving as the primary lead for evaluating, safeguarding, and enhancing the internal audit function through structured quality assurance management.

This role focuses between managing the CAE's executive operational needs and executing the department's Quality Assurance and Improvement Program (QAIP) to ensure all engagements conform to the Global Internal Audit Standards.

How You Make an Impact (Job Accountabilities)

Primary responsibilities are related to executive administrative support and Quality Assurance of the internal audit function which include the following:

1. Executive Administrative Support (50%)

• Calendar & Schedule Management: Manage the CAE’s complex calendar across US and India time zones, including scheduling Audit Committee meetings, global team touchpoints, and stakeholder alignments
• Reporting & Presentation Design: Format, edit, and proofread high-level internal audit reports, executive summaries, and PowerPoint slides for Board and Executive Management review
• Travel & Expense Management: Coordinate seamless end-to-end international and domestic travel logistics, visa arrangements, and ensure accurate, timely processing of the CAE's monthly expenses
• Meeting Operations: Organize meeting agendas, take rigorous minutes during strategic leadership calls, and proactively track cross-functional action items to completion
• Audit Software Administration: Maintain user access, project folder structures, and digital archive governance within the department's dedicated Audit Management System
• Other administration duties and responsibilities as determined by Valvoline Global Operations from time to time in its sole discretion

2. Internal Audit Quality Assurance & Compliance (50%)

• Quality Assurance Reviews: Assess audit work papers, methodologies, and reports to ensure strict compliance with the Institute of Internal Auditors (IIA) standards, regulatory frameworks, and internal department playbooks
• QAIP Implementation: Maintain, update, and execute the Quality Assurance and Improvement Program (QAIP), conducting both ongoing and periodic internal assessments
• Deficiency Identification: Pinpoint gaps in audit processes, identify root causes, and propose actionable corrective and preventive actions (CAPA) to improve audit quality
• Reporting & Tracking: Prepare comprehensive quality dashboards and reports for the CAE and key global stakeholders, while tracking the implementation of recommended improvements
• Training & Advisory: Provide guidance, feedback, and training to staff auditors regarding audit techniques, documentation standards, and evolving regulatory expectations

What You Bring to the Role (Job Qualifications / Education / Skills / Requirements / Capabilities)

• Education: Bachelor’s degree in Commerce, Accounting, Finance, Business Administration, or a related field
• Experience: 3–5 years of corporate experience in a multinational Shared Service Center (SSC) or Global Capability Center (GCC) setup
• Audit Familiarity: Prior experience as an audit project coordinator, junior internal auditor, or a specialized administrative assistant within a risk/compliance/governance function
• Technical Proficiency: Advanced knowledge of Microsoft Office 365 (especially Excel and PowerPoint); familiarity with data tools or specialized audit management platforms (e.g., AuditBoard) is highly preferred
• US Shift Alignment: Flexibility to work overlapping business hours with US Eastern/Central time zones to support the CAE effectively

Competencies Desired

• Attention to Detail: Sharp analytical eye capable of spotting document formatting errors, calculation anomalies, and missing checklist requirements
• Communication Excellence: Exceptional written and spoken English language skills, with the professional maturity to interact with senior US leaders
• Confidentiality & Discretion: Absolute integrity and absolute commitment to protecting highly sensitive financial, strategic, and personnel data

Working Conditions / Physical Requirements / Travel Requirements

• Working Conditions / Physical Requirements: Remote / Hybrid
• Travel Requirements: Nil

Valvoline Global is an equal opportunity employer. We are dedicated to fostering an environment where every individual feels valued, respected, and empowered to contribute their unique perspectives and skills. We strictly prohibit discrimination and harassment of any kind, regardless of race, color, religion, age, sex, national origin, disability, genetics, veteran status, sexual orientation, gender identity, or any other legally protected characteristic.

We are committed to ensuring accessibility throughout our recruitment process. If you require a reasonable accommodation to participate in any stage of the recruitment or selection process, please contact us at:.

•    Email: Valvolineglobalcareers@valvolineglobal.com

This contact information is solely for accommodation requests. For inquiries about application status, please use the appropriate channels listed in your application materials.

Are You Ready to Make an Impact?

At Valvoline Global, we’re looking for passionate and talented individuals to join our journey of innovation and excellence. Are you ready to shape the future with us? Apply today.

Requisition ID: 2495