Executive Assistant to To The CEO

Why Valvoline Global Operations?
 
At Valvoline Global Operations, we’re proud to be The Original Motor Oil, but we’ve never rested on being first. Founded in 1866, we introduced the world’s first branded motor oil, staking our claim as a pioneer in the automotive and industrial solutions industry. Today, as an affiliate of Aramco, one of the world’s largest integrated energy and chemicals companies, we are driven by innovation and committed to creating sustainable solutions for a better future.

With a global presence, we develop future-ready products and provide best-in-class services for our partners around the world. For us, originality isn’t just about where we began; it’s about where we’re headed and how we’ll lead the way. We are originality in motion.

Our corporate values—Care, Integrity, Passion, Unity, and Excellence—are at the heart of everything we do. These values define how we operate, how we treat one another, and how we engage with our partners, customers, and the communities we serve. At Valvoline Global, we are united in our commitment to:

•    Treating everyone with care.
•    Acting with unwavering integrity.
•    Striving for excellence in all endeavors.
•    Delivering on our commitments with passion.
•    Collaborating as one unified team.

When you join Valvoline Global, you’ll become part of a culture that celebrates creativity, innovation, and excellence. Together, we’re shaping the future of automotive and industrial solutions.

Job Purpose

The Executive Assistant to CEO provides comprehensive administrative and business support to the CEO, serving as a trusted point of contact for internal and external stakeholders. The role independently manages complex day-to-day priorities and anticipates needs so the CEO can focus on business and strategic objectives.

The Executive Assistant coordinates across functions, manages confidential information, and supports executive decision-making through effective preparation, organization, communication, and follow-through. The role leads executive meeting and event logistics, coordinates small-to-medium-sized projects, oversees related departmental operations, and improves ways of working within the executive’s area.

How You Make an Impact (Job Accountabilities)

• Provides comprehensive administrative and business support to the CEO, including complex calendar management, domestic and international travel, itineraries, correspondence, presentations, meeting preparation, and stakeholder coordination.
• Anticipates CEO’s needs and proactively manages priorities, schedules, information, materials, and follow-up to support effective decision-making and execution.
• Develops working knowledge of the CEO’s business priorities, goals and organizational needs while maintaining confidentiality and discretion.
• Builds relationships and coordinates across departments, functions, and internal and external stakeholders to facilitate communication, alignment, and execution.
• Plans and coordinates executive and leadership meetings, events, and high-profile engagements, including agendas, presentations, materials, minutes, action tracking, logistics, and follow-up.
• Coordinates small-to-medium-sized projects and special assignments, managing timelines, stakeholders, deliverables, communications, and follow-through.
• Supports executive governance processes and organizational initiatives, including planning committees.
• Serves as the designated point of contact for the Global Headquarters office, coordinating office operations, facilities, services, events, communications, and executive-related logistics.
• Oversees departmental administrative and operational activities as needed, including Executive Admin budget management, invoices, expense reports, onboarding and offboarding coordination, space planning, equipment, supplies, and related office needs.
• Identifies and implements improvements to administrative processes, systems, tools, and ways of working within the executive’s area.
• Contributes to the broader administrative function by sharing knowledge, tools, and practical best practices with peers.

What You Bring to the Role (Job Qualifications / Education / Skills / Requirements / Capabilities)

• Associate degree required; Bachelor’s degree preferred.
• 5+ years of progressively responsible administrative, executive support, project coordination, or related business-support experience, including experience supporting senior leadership.
• Experience working in a complex organization with multiple priorities, functions, and stakeholders.
• Strong written and verbal communication skills, with the ability to interact professionally with executives, employees, and external stakeholders.
• Strong organizational, planning, and time-management skills, with the ability to manage complex and changing priorities while maintaining accuracy and follow-through.
• Demonstrated judgment, discretion, problem-solving, and decision-making skills, with the ability to work independently.
• Advanced proficiency with Microsoft Office and digital collaboration tools, including PowerPoint, Outlook, and Teams.
• Strong project coordination and meeting/event management capabilities.
• Ability to learn new systems, processes, and business concepts and adapt to changing organizational needs.
• Demonstrated executive presence, professionalism, emotional intelligence, and resilience.
• Ability to build effective relationships and influence outcomes across functions without formal authority.
• Ability to travel as needed, generally up to 10%.

Competencies Desired

• Organization and execution
• Confidentiality and discretion
• Executive presence and professionalism
• Strategic thinking and business acumen
• Anticipation and proactive support
• Sound judgment and decision-making
• Communication and relationship building
• Problem solving and adaptability
• Emotional intelligence and resilience
• Collaboration and cross-functional influence
• Continuous improvement and initiative

Working Conditions / Physical Requirements / Travel Requirements

• Working Conditions / Physical Requirements: Primarily office-based work in a professional environment. Requires the ability to work at a computer for extended periods, communicate effectively in person and through digital platforms, and support meetings and events that may require movement throughout office or event spaces.
• Travel Requirements: Limited domestic and/or international travel may be required based on executive and business needs, generally up to 10%.

Valvoline Global is an equal opportunity employer. We are dedicated to fostering an environment where every individual feels valued, respected, and empowered to contribute their unique perspectives and skills. We strictly prohibit discrimination and harassment of any kind, regardless of race, color, religion, age, sex, national origin, disability, genetics, veteran status, sexual orientation, gender identity, or any other legally protected characteristic.

We are committed to ensuring accessibility throughout our recruitment process. If you require a reasonable accommodation to participate in any stage of the recruitment or selection process, please contact us at:.

•    Email: Valvolineglobalcareers@valvolineglobal.com

This contact information is solely for accommodation requests. For inquiries about application status, please use the appropriate channels listed in your application materials.

Are You Ready to Make an Impact?

At Valvoline Global, we’re looking for passionate and talented individuals to join our journey of innovation and excellence. Are you ready to shape the future with us? Apply today.

Requisition ID: 2697